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FAQ

Academic Calendar & University Guide

In addition to the dates (Terminen) in the website calendar, you can find important dates and deadlines for each semester in the respective academic calendar:

In addition to the dates (Termine) in the website calendar, you can find important dates and deadlines for each semester in the respective academic calendar:

In our university guide (Hochschulführer) you will find all important information about the university. You can access the university guide in the QM portal under Dokumente - Dokumente HRW - Zentrale Organe - Rektorat.

Link zum QM-Portal

Finances

For further information about:

  • semester fees
  • tuition fees
  • BAföG
  • scholarships
  • as well as the responsible contacts, please visit our Finances' Website.

As a full-time student you are allowed to work a maximum of 20 hours/ week during the lecture period.  During the lecture-free period (semester break) or during an internship this regulation does not apply. 

Please note that if you take up an employment during a leave of absence (e.g. voluntary internship) you have to pay the normal social insurance contributions of a regular employee. This means that you cannot work as a Werkstudent during a leave of absence, as the so called Werkstudentenprivilieg (working student privilege) does not apply here.  

At the beginning of your studies

The Admission and Examination Office (Student Administration Office) is open all year round, even between semesters. In the event that the Student Service is closed, students can still call or write an email.

Office Hours: Monday - Thursday 10:00–12:00 & 13:00–14:15; Friday 09:00–12:00

The office hours of the individual buildings, laboratories and facilities such as the Technical Operations Office can be found under Öffnungszeiten.

All important information about the application process can be found on our Application Info Website. For a more detailed information about the specific admission criteria, please take a look at your favorite study program

Depending on your favorite study program, you have to register with hochschulstart.de first or you can directly apply at our RWU: RWU online application portal

Yes, you can receive credits for lectures taken at other faculties and/or from other universities. Please arrange an appointment with the head of your respective program as early as possible. Bring the following with you to this meeting:

1. An official transcript which documents your courses and grades from the previous institution.

2. A description of the courses for which you would like to transfer credits (the description from the previous institution's course catalog would be ideal).

3. A list of all the courses for which you would like to transfer credits.

4. The credit transfer form from the Student Administration Office (Downloads - "Anerkennung/Anrechnung von Studien- und Prüfungsleistungen").

 

Please note: In order for course credits to be transferred, the scope (ECTS) and content of the courses must correspond to the respective courses in your new degree program.

During your studies

Enrolled students find all the necessary information and documents, which are needed for a successfull study in the different RWU portals. The "Wegweiser" (directory) helps you to find your way between the different portals and also explains you which portal is used for which purpose.

Starting December 2022 enrolled students will also be able to find all important documents and information collected in the online RWU Application Portal and Services for Students.

Public Relations provides various RWU logo designs for download.

PowerPoint templates can be downloaded from the QM Portal after registration.
(Dokumente -> Studierenden-Service -> Templates)

Each degree program organizes its courses and practical semesters differently. The curriculum of each degree program shows exactly when the theoretical and practical phases take place.

You will receive a timetable for each semester in good time before the start of lectures via LSF.

In order to download your semester timetable, you have to click on "Veranstaltungen" -> "Studiengangpläne" -> select your study program -> enter your semester (e.g. 2 for the second semester) -> you will then see the the weekly overview. If you have questions about your timetable, please contact your responsible departmental office.

Lectures can be scheduled to start as early as 8:00 AM and the last classes of the day end at 7:15 PM. There may also be days on which no class takes place; these are usually planned so that students can study by themselves.

In order to re-register for the next semester, please log in to myCampus-das Hochschulportal der RWU and pay the required fees in time. The official re-registration period is always announced in the academic calendar (see above). If you don't re-register yourself in time, you will have to pay an additional late-payment fee of 14,00 EUR.

For further information about the re-registration process you can also take a look at our Students' Website.

In order to change your address, please log in to myCampus-das Hochschulportal der RWUand update your address of living accordingly. Please note, that is is very important. Only then the university will be able to issue and send your documents correctly.

General information about the application procedure for a Leave of Absence (Urlaubssemester) can be found in our RWU Regulations on Enrollment, Re-Registration, Leave of Absance and De-Registration. The latest version can be downloaded from our website: Studierenden Service.

Students can apply for a leave of absence based on an important reason, such as:

  • family aspects (e.g. pregnancy, maternity leave, parental leave, nursing leave)
  • long-term illness
  • voluntary internship (to gain important work-experience)

Please note, that applications for a leave of absence due to financial problems are not approved.

In order to apply for a leave of absence, you need to submit your application online through myCampus-das Hochschulportal der RWUbefore the official lecture period. You can find additional information about the application process in myCampus, or for special requests write an email to Ms. Fabienne Damasch.

Important: you are not allowed to take courses, write any exams or register for your Bachelor's/ Master's Thesis during your leave of absence. Furthermore, a leave of absence in the 1st subject-related semester is not permitted (except for the above mentioned family reasons). In addition, a leave of absence should not exceed two semesters.

Some faculties provide information on the practical / internship semester in a separate Moodle (E-Learning) course. If you can't find any information, please contact your faculty secretariat or your faculty's internship office. (see RWU Website - courses - contact & people)

In order to start your internship (Praxissemester) and to get your tuition fees refunded, you need to submit your application before the official lecture period.

Required documents can be downloaded from the Student Administration Office's Website:

  1. Application for Reimbursement from Tuition during a Practical Semester (internship) and
  2. a copy of your signed internship contract.

Please submit the completed and signed documents at the Student Administration Office or by email to studiengebuehren@rwu.de.

If you are interested in taking a semester abroad, please visit our International Office's Website.

Information for students with children or special needs can be found here.

As a full-time student you are allowed to work a maximum of 20 hours/ week during the lecture period.  During the lecture-free period (semester break) or during an internship this regulation does not apply. 

Please note that if you take up an employment during a leave of absence (e.g. voluntary internship) you have to pay the normal social insurance contributions of a regular employee. This means that you cannot work as a Werkstudent during a leave of absence, as the so called Werkstudentenprivilieg (working student privilege) does not apply here.  

The SPO (Study and Examination Regulations or "Studien- und Prüfungsordnung" in German) describes the overall structure and individual guidelines pertinent to your degree program, and you should definitely make sure to read it. You will find your program's SPO on the LSF website under "My SPO" or in the Student Examination Office section of the Student Administration Office website.

The following resolutions on the extension of examination deadlines were passed in the State Parliament of Baden-Württemberg on 20 October 2021 regarding the examination regulations: The deadlines for the completion of subject-related study and examination achievements for students enrolled in SS 2020, WS 2020/21, SS 2021 or WS 2021/22 will be extended by a further semester, but by a maximum of three semesters.

As a consequence of this change in § 29 of the State University Act (LHG) and in the Standard Period of Study Ordinance, the following examination deadlines in semesters result: RegelstudienzeitEN

Exception: For the Bachelor's degree programme in Social Work, for training-integrated Bachelor's degree programmes (ger. ausbildungsintegrierte Bachelorprogramme) and the part-time Master's degree programmes, the examination deadlines are extended accordingly.

For further information, see INFORMATION of the Rector's Board to teaching staff* and students, November 05, 2021/11.

If undergraduates find themselves at the end of the 10th semester or graduate students are at the end of the 6th or 8th semester and have yet to complete their program's graduation requirements, they may apply for an extension of the study period.

There is no official form for this; you must write a letter explaining and justifying your request for an extension. You can then submit the letter directly to the Student Examination Office. The Central Examination Board (ZPA) will make a decision regarding your request.

At the end of your studies

No, you actively have to submit your application to de-register. You can submit your application online through myCampus-das Hochschulportal der RWU. Further information about how and when to de-register is provided in myCampus as well.

You can convert any remaining credit on your student ID card into cash at the RWU Dining Hall (Mensa).

Yes, cooperative doctorates in various constellations are possible at the RWU and are expressly supported. The PhD is awarded in cooperation with another university or an university of education that awards the doctorate. In most cases though, RWU is the employer and the workplace is here in Weingarten.

For further information, please take a look at Promotion.

Exams

The SPO (Study and Examination Regulations or "Studien- und Prüfungsordnung" in German) describes the overall structure and individual guidelines pertinent to your degree program, and you should definitely make sure to read it. You will find your program's SPO on the LSF website under "My SPO" or in the Student Examination Office section of the Student Administration Office website.

If this examination is a compulsory examination, it must be repeated:

  •     After a failed exam, you are automatically registered for the following semester, but you can deregister during the exam registration and deregistration period.
  •     There is no longer a mandatory deadline for taking repeat examinations. However, you must ensure that you have completed all parts of the intermediate examination except for a maximum of 10 by the end of the fourth semester, otherwise you will lose your examination entitlement (§ 7 of the Bachelor SPO).

No, you will only be automatically reregistered for exams belonging to your degree requirements. Please bear in mind though, that you are obliged to stick to any exam plan that has been predetermined in consultation with the dean of the degree program.

A doctor’s sick note is required if:

  • Due to illness you are unable to participate in part(s) or submit part(s) of an portfolio exam

This doctor’s certified note is to be submitted in its original form at the examination office within 14 days post relevant exam date.

In any other case, submitting a doctor’s excuse is optional, not mandatory.

In order to be granted with a third and final attempt, you must provide proof of consultation with the dean of the degree program prior to the start of the consecutive exam registration period. The written proof needs to be sent to the examination office.

Students from all faculties must contact the Admission Office if they need to postpone their internship semester.

The only exception to this rule applies to the degree program Social Work. Students in this degree program must fill out an application to modify their study program ("Antrag auf abweichendes Studium" in German) and submit it to the chairperson of the examination board.

No, you are not allowed to take any exams during an academic break.

Maternity leave, parental leave, pregnancy, and breaks taken due to other care-giving obligations are the only exceptions to this rule.

Yes, you must register for any work that requires credits according to your SPO.

You must fulfil all required exams from the first and second semester (maximally 10 Credits can be missing) by the end of your fourth or fifth semester (depending upon the degree program).

Failure to complete that will result in receiving an official letter ‘‘Verlust des Prüfungsanspruchs‘‘ (loss of right for conducting any further examinations).

In accordance to the RWU Corona regulations, if you were an actively enrolled student in the summer semester 2020, winter semester 2020/21, summer semester 2021, winter semester 2021/22, you are entitled to semester and deadline extensions up to a maximum of 3 semesters.

The registration can be completed online:

Zur Anmeldung der Abschlussarbeit

In any other cases, please contact the person in charge of your degree program at the examination office. This way you can receive all the required paperwork and will receive a detailed explanation of further registration proceedings.

Where can I submit my thesis and what must be included?

You should always hand in one printed copy for the first RWU examiner at the student examination office. If the second examiner is also RWU-based, then you should submit a second printed copy to the examination office as well. However, if the second examiner is external, from a company for example, then the second copy is to be submitted there.

The thesis can be submitted at the mailbox by the main administration building (H-building), or by Moodle if you belong to the student body of the faculty T. If you are not close to RWU, you may submit your thesis by postal services. If applicable, please scan the postal receipt and send to the respective administrator at the examination office. In this case, the date on the postal receipt counts as the submission date. Please also include one data storage medium as the digital form of your thesis.

Fill out and include the following forms when submitting your thesis to the student examination office:

  • Final Thesis Completion grading sheet ("Fertigstellung der Abschlussarbeit" in German)
  • Application for Deregistration ("Exmatrikulationsantrag" in German), completed including signatures from the University Library and Facility Management Office

You can find these forms under Downloads or in person at the Student Administration Office.

You should always hand in one copy to the Student Examination Office for the first examiner. If the second examiner is also from the university, then you should submit the second copy to the Student Examination Office as well. However, if the second examiner is external, from a company, for example, then deliver the second copy to them yourself.

Fill out and include the following forms when submitting your thesis to the Student Examination Office:

  • Final Thesis Completion ("Fertigstellung der Abschlussarbeit" in German)
  • Application for Deregistration ("Exmatrikulationsantrag" in German), complete with signatures from the University Library and Facility Management Office

You can find these forms under Downloads or in person at the Student Administration Office.

Per the SPO (study and examination regulations) the deadline for the bachelor's thesis may be extended by up to 4 weeks and the deadline of a master's thesis can be extended by up to 3 months.

You must submit a written request for an extension to the examination office. Please address your letter to your thesis examiner and the dean of the degree program. Please sign and date your letter and include any evidence supporting your reasons for an extension.

Yes, you can receive credits for lectures taken at other faculties and/or from other universities. Please arrange an appointment with the head of your respective program as early as possible. Bring the following with you to this meeting:

1. An official transcript which documents your courses and grades from the previous institution.

2. A description of the courses for which you would like to transfer credits (the description from the previous institution's course catalog would be ideal).

3. A list of all the courses for which you would like to transfer credits.

4. The credit transfer form from the Student Administration Office (Downloads - "Anerkennung/Anrechnung von Studien- und Prüfungsleistungen").

 

Please note: In order for course credits to be transferred, the scope (ECTS) and content of the courses must correspond to the respective courses in your new degree program.

If your question could not be answered here, you will find further information in the Moodle course of the Rectorate in the introduction to exam regulations at RWU: https://elearning.rwu.de/course/view.php?id=3547.

Log in to Moodle with your university account data, enrol in the course independently and you will then have access to the further information provided there.