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FAQ Corona

Updated on May 18th, 2020

University Applications

There are two different procedures for applying to RWU. The application can be made directly to the university or via the Dialogue-Oriented Service Procedure ("Dialogorientierte Serviceverfahren" or DoSV in German). This means that the application is submitted through a centralized application portal (www.hochschulstart.de).

All applications must be submitted in one of these two ways. Which method to use depends upon which degree program is being applied to.

The application deadline for the 2020/2021 winter semester has been extended as a result of disruptions caused by the Coronavirus.

The application portal for RWU degree programs that participate in the direct admissions process has been open since May 5th. The following bachelor's programs at RWU use this direct application process:

  • Applied Computer Science
  • Applied Psychology
  • Electrical Engineering and Information Technology
  • Health Economics
  • Internet & Online Marketing
  • Digital Media Design
  • Nursing
  • Social Work
  • Business Informatics
  • Business Informatics PLUS Teaching Certificate

All other bachelor's degree programs should be applied to via the DoSV (centralized application portal). The DoSV application period starts on July 1st.

The master's programs are all applied to directly.

The deadline for applications (complete and in paper form) to the Mechatronics and Electrical Engineering & Embedded Systems master's degree programs is April 15th. This deadline cannot be extended and applications which are sent digitally will not be considered.

Studies & Examinations

The Federal Ministry of Education and Research is providing aid for students suffering financial hardship due to the pandemic. Regardless of age or semester, students can receive financial aid from a minimum of 100 to a maximum of 500 euros per month for the months of June, July, and August in 2020. In order to receive the money, students must demonstrate corona-related financial hardship and reapply each month. The amount of the aid is based on the student's bank account balance on the day before the application is submitted. Students can apply for assistance through an online portal: überbrückungshilfe-studierende.de

The state of Baden-Württemberg has set up an emergency aid fund for students who have lost their part-time jobs due to the Corona pandemic and are experiencing financial difficulties as a result. This emergency aid fund issues interest-free loans of up to 450 euros per month for the months of April and May. Foreign students can also receive a loan for the month of June. You can find additional information at seezeit.com/coronavirus/sb/

You can still apply for the aid retroactively at Studierendenwerk Seezeit. Email Corona-Darlehen-Land@seezeit.com

Students can also apply for interest-free loans of up to 650 euros per month from the KfW (Kreditanstalt für Wiederaufbau). These loans will begin to accrue interest again at the normal rate (previously 4.36%) starting on April 1st, 2021. The loan can be applied for simply and easily on the KfW website starting on May 8th, 2020. Foreign students can apply for the loans starting June 1st, 2020. Further information:
kfw.de/studienkredit-coronahilfe. You can schedule an appointment with the Studierendenwerks Seezeit Service Center in Weingarten for consultation and also to submit your application. Email servicecenter-wgt@seezeit.com

The Studierendenwerk Seezeit assists students who find themselves in an acute financial crisis that cannot be covered by other funds or benefits. The program is called Seezeit Emergency Aid ("Nothilfe" in German). 300 euros per month for three months in a row is currently the maximum possible assistance which a student may receive. You can find the application form and the program guidelines at: seezeit.com/geld/finanzierungshilfen

More information on Finanzielle Untertsützung (financial assistance)

Great effort has been made over the last few weeks to adapt courses in light of the current situation. While some study programs already offer their entire range of classes in e-learning format, in other courses documents are being sent out via mail, sometimes in combination with various other media.

As always, students should register on the LSF platform for the courses they wish to attend, regardless of the lecture format. Lecturers will contact their students with further information.

The login credentials for university accounts were sent to the first-semester students by post. Instructions for the LSF platform were sent by email. These enable access to course registration.

  • Lecture period for the summer semester: April 20th - July 17th, 2020
  • Examination registration and withdraw period: June 2nd - June 12th, 2020
  • The Whitsun holiday has been cancelled: Lectures will take place from June 2nd to June 5th, 2020 (week 23) 
  • The examination period begins on July 20th, 2020 - an end date has not yet been determined

Unfortunately, it will not be possible to hold the welcoming ceremony for freshmen (including the orientation), the semester welcome for professors, all study and school information sessions, or the graduation ceremonies in Summer Semester 2020.

Please check the schedule linked below for further dates and deadlines-

Preliminary schedule for Summer Semester 2020 as of April 16th, 2020

Some modules will change the form of the examinations so that they can be conducted remotely. These forms may include term papers, project work, or online oral examinations.

Examinations with compulsory in-person attendance are to be held from July 13th onwards, in accordance with the hygiene and social distancing regulations in force at that time. Compliance with the applicable regulations will require increased space and additional personnel, which means that a longer examination period (until 8 August) will be necessary.

All failed exams in the 2020 Summer Semester will be regarded as not taken and therefore will not be counted against students as failed attempts. As always, successfully passed examinations may not be repeated.

Degree program deadlines for the exams and coursework which must be completed by the end of a certain number of semesters will be extended by one semester respectively for all students enrolled in the 2020 Summer Semester.

 

  • A mask which covers the nose and mouth must be worn in the waiting area and up until the student reaches the seat in which they will take the test. A mask must also be worn after the exam is over when leaving the examination room and also when using the toilets.
  • Please keep a distance of at least 1.5 meters (5 ft) between yourself and others whenever possible.
  • Per § 7 of the Corona Ordinance, you may not attend the exam if
    • you have been in contact with someone positive for Coronavirus within the last 14 days, or
    • you have symptoms consistent with a Coronavirus infection, such as a diminished sense of taste and smell, fever, cough, or sore throat.

      You must sign a declaration in the examination room attesting to the fact that neither of the two circumstances listed above apply to you.
       

  • The tests in the examination rooms will be laid out with cover sheets of various colors because sometimes different exams will be taken together in the same room at the same time. Which color corresponds to which test will be displayed at the entrance to the examination room. Please pay attention to the color and be sure you are sitting in front of the right test when taking your seat.

 

  • Drop the completed test and the signed Corona declaration into the boxes placed for this purpose by the exit on your way out of the examination room.

Please note: The following options only apply to theses that are written based upon or in conjunction with some practical element.

If the practical parts of the thesis (laboratory work, surveys, etc.) have already been completed, please finish your thesis. Theses can be dropped in the mailbox in front of the main building or sent by post. Please inform your supervisor when you have submitted the thesis.

If you have only recently begun writing your thesis, you have the opportunity to address the topic on a purely theoretical basis. You can arrange to change the topic directly with your supervising professor. Any time already spent in practical research or work will be added back as an extension to the original deadline.

However, you can also discontinue your thesis without this being counted against you as a failed attempt. You can then begin your thesis again with a new topic at a later date. Please inform all persons who are supervising your thesis directly.

If you find yourself in a special situation that requires a solution on a case-by-case basis, please contact the chairperson of the examination board responsible for your degree program. Normally this would be the Dean of Studies of your degree program.

Several companies and institutions have already closed or intend to do so. You can discontinue your current compulsory practical semester if you wish and make up for it at a later date. This applies regardless of whether or not your interning company/institution is closed. The postponement will not be counted against you as a failed attempt.

However, if the company or institution where you are doing your internship is not closed, you may continue your practical semester at your own discretion.

If you find yourself in a special situation that requires a case-by-case solution, please contact the head of your internship office.

The Student Administration Office can still be contacted by telephone during office hours.

Please drop applications and documents into the Admissions Office or Examination Office mailbox, send them by post, or send them via email to the staff member responsible for your degree program.

Student IDs for the 2020/2021 Winter Semester can be validated every Monday and Wednesday between 8:00 and 10:00 AM. Please ring the doorbell at the entrance of the main building during the hours specified above.

An application for deregistration after successfully completing your studies must be accompanied by an additional affidavit of disenrollment. You can find the form in the downloads section of the Student Examination Office web page. It replaces the disenrollment signatures that were formerly required from the respective university department.

Theses can be dropped into the mailbox in front of the main building or sent by post. Please inform your supervisor concerning the submission of the thesis.

Please continue to address questions pertaining to the coronavirus to info_corona@rwu.de

The university buildings are now only accessible with a key.

The Weingarten University Library will reopen with restrictions as a lending library only starting Monday, April 27th. The following regulations apply:

  • Hours: Monday,Tuesday, Thursday and Friday from 10:00 - 14:00. Wednesday: 13:00 - 17:00.
  • Only 15 people at a time are allowed in the library.
  • Please keep a distance of at least 1.5 meters from other people.
  • The use of PCs is not permitted. Please search for the desired media before entering the library.
  • Studying and working in the library is not permitted until further notice.
  • The use of scanners and copiers is also forbidden.
  • Reference books can be borrowed for 7 days. Please note: Late fees for reference books are charged on the first day after the loan expires and increase daily.
  • Library patrons are required to wear a mask which covers the nose and mouth for the duration of their stay on the premises of the university library.
  • We offer directory assistance via video on Moodle (RWU) or Moopaed (PH) in the "Hochschulbibliothek Weingarten" courses, Monday to Friday from 10:00 to 14:00. You can find out more on the respective course web pages.

Research at RWU will continue. For activities in the laboratories, the current hygiene regulations should be observed (limitation of the number of persons, social distancing, etc.)

The dining hall in Weingarten is opening its doors again and is now offering takeout:

Whether it's a snack, breakfast, or lunch, food-to-go can now be ordered by telephone (07531 - 88 7245) one hour before pick-up, from 8:00 to 13:00.

The complete menu is available at www.seezeit.com/coronavirus/hg/

There will be no graduation ceremonies during the 2020 Summer Semester.

Special SPO regulations apply to students who are caring for a child up to the age of nine or who have other family care-giving obligations. In contrast to other students, they

  • are entitled to attend courses, take examinations, and use higher education facilities during a vacation semester if the leave of absence is taken due to familial obligations. You can find the form to apply for a vacation semester here: Application. The deadline for applying for a leave of absence for the 2020 Summer Semester is actually over, but the grace period has been extended given the current special situation, and applications are still being accepted.
  • do not have to have completed the 1st and 2nd semester academic requirements by the end of the 4th semester (interim testing or "Zwischenprüfung"), but have up to two additional semesters to do so, depending on the child's date of birth.
  • do not have to take repeat examinations in the semester immediately following or the one after, but can apply to do so one or two semesters later.
  • can return a thesis that they have begun or apply for an extension of up to 50% of the original deadline.
  • can apply to extend the standard period of study by more than the normally permitted three semesters.

As part of the federal government's Corona economic stimulus package (June 2020), these two measures for parents were adopted:

  •     Child bonus: In order to relieve the burden on families in the Corona crisis, they will receive a one-off child bonus of € 300 for each child eligible for child benefit in 2020. It will be paid in two instalments (€ 200 in September and € 100 in October). The child bonus is taxed, but does not count towards social benefits.
  •     Relief for single parents: The relief amount will be increased from the current 1908 € to 4008 € for the years 2020 and 2021.

Notfall-KiZ: From April 1st to September 30th, 2020, the supplementary child benefit  ("Kinderzuschlag") will be calculated based only upon the income of the last month before the application was submitted instead of an average of the last six months. Applicants should use an income statement to document the income they received in the month preceding the submission of their application.

Elterngeld: There are changes to the parental allowance for the period of the Corona pandemic in order to prevent possible disadvantages.

Extension of continued salary payments ("Lohnfortzahlung"): Parents who have to look after children up to the age of 12 and are therefore unable to work will receive compensation for loss of salary for up to 10 or 20 weeks.

New at www.elternsein.info: an overview of professional and volunteer counselling resources for parents by phone or online to support mothers and fathers during the coronavirus pandemic.

This and further information for studying parents can be found in summary form on the Corona website of the family-friendly university (in German only).

The postponement of the start of lectures to April 20th does not extend the deadline for tuition refunds.

What do you have to do if you want to apply for a refund?

You must turn in your deregistration application by April 15th, 2020 at the latest, submitted by post or email (info@rwu.de) or dropped into the mailbox in front of the main building. Your application for deregistration should be effective as of April 15th, 2020 at the latest. The application for deregistration and the refund application can be found on the Student Services website.

Employees

On June 8th the current regulations were extended up to August 31th. The home office policy has also been extended until August 31th, 2020.

The university buildings will remain closed. Just as before, access is only possible with a key.

The extension of the permitted working hours from 6:00 AM to 9:00 PM has also been continued.

Social distancing restrictions continue to apply, which is why meetings, etc. should not be held in person, but instead using the online conferencing tool, "BigBlueButton".

University buildings are now only accessible with a key. As before, contact between colleagues must be reduced to an absolute minimum. Work should be done from home as much as possible.

Universities are encouraged to maximize the opportunity for their employees to work from home. Essential functions at the respective institutions must be maintained while doing so. The organisation of home-office employment should be discussed with supervisors.

On April 29th the Home Office policy was extended until June 15th, 2020. The extension of the permitted working hours from 6:00 to 21:00 also remains in effect.

Discussions, meetings ,and committee work should be conducted as much as possible by telephone or via the BigBlueButton web conference system.

Business travel will only be approved if it is absolutely necessary.

Business trips or excursions to high-risk areas or regions particularly affected by the coronavirus pandemic are prohibited; if they were already approved, authorization for those business trips should be revoked.

Please take the "Corona Ordinance Returning Traveller Quarantine" into account when planning your vacation. §1 of the ordinance includes guidelines for those returning from a high-risk area (home quarantine; monitoring).

A list of countries classified as high-risk areas (currently Sweden, the USA, Turkey, etc.) is posted and updated regularly here: Baden-Württemberg Ministry of Social Affairs

Please do not knowingly travel to a high-risk area and be sure to check the regulations and the list of high-risk regions again on the day of your departure. If the requirement to quarantine is foreseeable before the start your journey and you still want to travel to that destination, please clarify how quarantine arrangements will be made with the HR department prior to your trip.

If your destination is declared a high-risk area during your stay or shortly thereafter, please also contact the HR Department immediately.

Employees must communicate the result of a positive coronavirus test to their department immediately.

Employees who suffer from a weakened immune system due to chronic illness or for other reasons should talk to their supervisors. In such cases, immunocompromised individuals should be given the opportunity to work from home for the time being. If home office is not possible or only possible to a very limited extent, the possibility of taking paid leave should also be considered. When in doubt, please contact the HR department.

No, the university will not force employees use up their vacation days. However, the university can require employees to draw down their accrued overtime hours.

General Information & Rules of Conduct

  • Distance requirement: Keep at least 1.50 m distance. This does not apply to activities where close physical proximity cannot be avoided; in such cases, appropriate protective measures such as wearing a mouth-nose cover are required.
  • Thorough hand hygiene: (e.g. after blowing the nose, coughing or sneezing; after using public transport; after contact with stair rails, door handles, handholds, etc., before and after eating; before putting on and taking off a mouth-nose cover, after going to the toilet).
  • Coughing and sneezing guideline: Coughing and sneezing in the crook of your arm are among the most important preventive measures! When coughing or sneezing, keep the greatest possible distance from other people, preferably turn away.
  • Wear a mouth-nose-cover: The risk of infecting another person by coughing, sneezing or speaking can be reduced in this way (protection of others). It is not necessary to wear a mouth-nose-cover during lessons, provided that a safe distance is maintained, but it is nevertheless permissible.
  • Regular and correct ventilation: Several times a day, at least once an hour, cross-ventilation or intermittent ventilation must be carried out for several (at least five) minutes with windows and, if necessary, door(s) fully open. If possible, do not touch window handles with your full hand or fingers; if necessary, use a disposable handkerchief or towel.
  • Cleaning of surfaces: Door handles, grips, handrails, light switches, tables, telephones, copiers, tools and all other grip areas, such as the upper part of chair backs in lecture halls etc., should be cleaned particularly thoroughly and in heavily frequented areas at least daily, if necessary several times a day, with a surfactant-containing cleaning agent.
  • Obligation to report: Due to the Coronavirus Reporting Obligation Ordinance in conjunction with § 8 and § 36 of the Infection Protection Act, both the suspicion of illness and the occurrence of COVID-19 cases in the university must be reported to the public health department.

 
 
 
More detailed infection protection measures can be found under "Contacts" in the download area under "2020-06-18-Hygienekonzept-RWU" and "Betriebsanweisung-Corona"

download2020-07-28_Hygienekonzept RWU

Employees who exhibit cold and flu symptoms are encouraged to stay at home. The general sick leave policy remains unchanged. Effective immediately, patients with mild upper respiratory tract illnesses can be written off sick by their doctor (AU or "Arbeitsunfähigkeitsbescheinigung" in German) for a maximum of seven days after consulting their physician by telephone. You do not need to visit the doctor's office for this.

The incubation period for a coronavirus infection is 5-6 days on average (although a period of 1 to 14 days is possible). Visitors, students, and people returning to Germany who have spent the last few weeks in high-risk areas should look out for the following symptoms:

  • fever, cough, shortness of breath, runny nose
  • sore throat, body ache
  • general malaise
  • State Health Office Baden-Württemberg
    0711 904-39555 (telephone hotline: weekdays from 9 AM to 4 PM)

     
  • District Administration Ravensburg - Public Health Department
    Gartenstrasse 107, 88212 Ravensburg
    0751 85-5311
    ges@landkreis-ravensburg.de

     
  • District Administration Ravensburg - Branch Office Leutkirch
    Ottmannshoferstraße 46
    0751/85 50 50
    ge@rv.de
  • Wash your hands regularly
  • Avoid hugs and shaking hands
  • Cough and sneeze into a tissue or the crook of your arm. Wash your hands afterwards
  • Use only disposable tissues instead of handkerchiefs and dispose of the tissues in a trashcan after use
  • Ventilate rooms regularly
  • Make use of the hand sanitizer dispensers which the university has stationed at various central locations around the university