Skip to main content

FAQ Corona

Updated on April 28th, 2021

University Applications

The deadline for applications (complete and in paper form) to the Mechatronics and Electrical Engineering & Embedded Systems master's degree programs is April 15th 2021. This deadline cannot be extended and applications which are sent digitally will not be considered.

Studies & Examinations

In-person university attendance has been suspended until end of Summer Semester (August 31st). Digital and other distance learning formats are still permissible.

The RWU Dining Hall is now open again and food can be picked up without preordering. 

RWU dining facilities may only offer food and beverages on a take-out basis. Seating is not available. For this reason, contact information will also no longer be collected until further notice. You can see what is available to eat and drink each day on our menu.

Please observe the rules to help prevent the spread of COVID-19 when entering dining facilities:
 

  • Wear a mask which covers the nose and mouth
  • Observe the signs which guide the flow of foot traffic
  • Maintain a minimum distance of 2 meters from others
  • Avoid clustering in groups
  • Pay by card if possible

The coffee bar in the main building and the cafeteria in building NZ are still closed.

 

In-person examinations will take place from July 5th - 24th, 2021, in strict compliance with the Corona Ordinance and all COVID-19 health and sanitation safety precautions.

To ensure that a minimum distance of 1.5 m can be maintained between individuals, many of the examinations will again be held at the Culture and Convention Center (Kultur- und Kongresszentrum) in Weingarten.

The following COVID-19 health and safety measures must be observed:

  • A medical mask (DIN EN 14683:2019-10), FFP2 (DIN EN 149:2001), KN95, N95, or similar mask which fulfils the same standards must be worn correctly and continually, even during the exam.
  • Attendance will be taken as you are admitted. Please have your student ID ready. You will be assigned a seat. Thanks to this procedure, it will not be necessary to use the RecoverApp or scan the QR code at the building entrance.
  • Be sure to sanitize your hands
  • Maintain a distance of at least 1.5 meters from others at all times. This includes the time leading up to the test, lining up to be admitted into the exam room, and after the test is over.
  • The examination room will be ventilated

Discontinuation of Free Attempts: Students who fail an exam in the 2021 Summer Semester will have the exam counted against them as a failed attempt.

Extension of the Exam Deadline: As of today, neither the Baden-Württemberg State Parliament nor the Ministry of Science, Research, and Arts (MWK) have made a decision on whether to extend the completion deadlines for classes and exams, as well as the study semester limit by a further semester for students who enrolled during the 2021 Summer Semester. We will inform you if an announcement is made. In the meantime, however, the university senate passed a resolution on May 6th, 2021, which applies the examination deadline extensions from the last two semesters to the 2021 Summer Semester as well. Hopefully this well help to compensate for the extraordinary circumstances in which students at RWU still find themselves.

The intermediate examination deadline (semester limit) will be extended by one additional semester.
This extends the semester limit for students who enrolled in the 2020 Summer Semester from 4 to 7 semesters, for students who enrolled in the 2020/21 Winter Semester from 4 to 6 semesters, and for students who enrolled in the 2021 Summer Semester from 4 to 5 semesters.

The deadline for retaking examinations that were not passed before the 2020 Summer Semester will be extended by 1 additional semester. Since failed examinations in the 2020 Summer Semester and 2020/21 Winter Semester were counted as free attempts, there is no deadline for retaking them. Examinations which are not passed in the 2021 Summer Semester, however, must be retaken within 2 semesters' time, per the study and examination regulations (SPO).

Failure to Appear for an Exam: is treated the same as deregistering for the exam is will not be counted as a failed attempt during the 2021 Summer Semester. It is therefore not necessary to present a doctor's note in the event that you are unable to sit for an exam. Exception: In the event of a multi-part exam taken across multiple dates, a doctor's note should be presented to the Student Examination Office immediately following the missed stage of the exam at the latest.

Please note: per § 7 of the Corona Ordinance, participation in an exam is expressly prohibited if you are or have been in contact with a person infected by COVID-19 in the last 10 days, or if you yourself exhibit symptoms consistent with a COVID-19 infection such as fever, dry cough, or a loss/reduction in the sense of taste or smell.

The university will strive to implement additional precautionary measures in the event that a student is at especially high risk of a severe COVID-19 infection. Students who belong to an elevated risk group should submit an application for disadvantage compensation (Nachteilsausgleich) to the Student Examination Office and certify that they are in an elevated risk category. To certify, the student should download the "Risk Group Form" (Formular Risikogruppe) from the Student Administration Office website, have it filled out by their doctor, and then submit the completed form to the Student Examination Office by June 15th, 2021 at the latest.

If students are unable to wear a mask for health reasons, they may also apply to the Student Examination Office for disadvantage compensation (Nachteilsausgleich) so long as the form is accompanied by a statement from their doctor and submitted by the June 15th deadline. Please be aware that without a mask, a student may not take the examination in the same room with the other test takers. To the extent that room and personnel capacity permits, the university will do its utmost to facilitate full participation in the examinations for all students.

Please note: per § 7 of the Corona Ordinance, participation in an exam is expressly prohibited if you are or have been in contact with someone infected by COVID-19 in the last 10 days, or if you yourself exhibit symptoms consistent with a COVID-19 infection such as fever, dry cough, or a loss/reduction in the sense of taste or smell.

A medical mask (preferably certified according to DIN EN 14683:2019-10) or a respirator that meets the requirements of the standards FFP2 (DIN EN 149:2001), KN95, N95 or a comparable standard must be worn within university buildings.

!!! Alternative mouth-nose coverings (scarves, shawls, cloth masks etc.) are no longer permitted !!!

This includes all rooms/laboratories, door and entrance areas, hallways, corridors, stairwells, elevators, and sanitary facilities including restrooms. Masks are likewise compulsory in all work and study areas, foot traffic routes, during all lectures and classes, as well as in all areas used by students outside of lectures and classes. Masks must be worn correctly over both the mouth and nose. 

A minimum physical distance of 1.5 meters must be maintained between individuals at all times both inside and outside of university buildings.

First semester orientation will take place digitally from March 15th - 18th using the Big Blue Button video conferencing system. A Moodle course entitled "2021 Summer Semester Greeting- Online Fair: Institutions and Initiatives of the RWU" (Begrüßung Sommersemester 2021 – Messe der Initiativen und Institutionen der RWU) will be available. You will be able to find it here at the homepage under the "Start of Studies at RWU" (Studienstart an der RWU) menu tab.

Per Corona Ordinance § 6, RWU is required to collect contact information so that the transmission of COVID-19 can be traced. "RecoverApp" software has been in use at RWU for electronic data collection since January 7th, 2021. Before entering RWU buildings, teachers, students, and guests are required to scan a QR code at the door and submit required data such as name, address, and phone number. If you give RecoverApp permission to store this data locally on your phone then you will not have to re-enter it every time you scan the QR code and visit a building on the RWU campus.

The contact data is transmitted in encrypted form to the app developer's servers, where it is stored and automatically deleted after four weeks. Those who log in to a building are normally logged out automatically after six hours or at the end of every day at 11 PM.

If a lecturer, student, or guest does not have a smartphone, for example because they have forgotten the device at home, the log-in process must be carried out manually just as before. This means that professors must document their own time in the building and students and guests must document the time they spend in the facility using the paper forms still available in the lecture halls. These forms must be turned in to the Student Examination Office immediately.

Students who travel to Germany from a region designated as a "risk area" by the Robert Koch Institute must enter quarantine immediately upon arrival, per current regulations (CoronaVO EQ). The quarantine period can be reduced from ten days to the five-day minimum if a COVID-19 test is taken which meets the RKI's testing standards and the result is negative (§ 3).

digital entry registration form must also be filled out before arriving in Germany.

Those who live close to a national border or those who commute across a national border to work or study are not required to quarantine, just as before (see § 2, paragraph 2, number 1 as well as 3a and 3b).

New BAFöG policies: You can now update your application in the event of a change in financial circumstances, e.g. because parents are earning less due to reduced hours at work. It is also possible to exclude income if it is earned by working in critical industries during the pandemic.  

The social counseling service at Seezeit-Nothilfe supports students who find themselves in acute financial hardship that cannot be alleviated by other welfare benefits or social programs (like BAFöG). The maximum amount that can be applied for is 300 euros, for up to three months in a row. You can find the application form and guidelines at: seezeit.com/geld/finanzierungshilfen

Students can receive an interest-free loan of up to 650 euros per month from the KfW (Kreditanstalt für Wiederaufbau). If approved, this money is paid out every month for the entire year of 2021. The online application process is simple and requires little paperwork. Foreign students living in Germany can also apply for the loan until March, 2021. Visit kfw.de/studienkredit-coronahilfe for more information.

You can set up an appointment to submit an application or for consultation with the Studierendenwerk Seezeit Service Center in Weingarten by writing to: servicecenter-wgt@seezeit.com

Click here for more information about financial support.

The login credentials for university accounts were sent to the first-semester students by post. Instructions for the LSF platform were sent by email. These enable access to course registration.

Great effort has been made to adapt courses in light of the current situation. While some study programs already offer their entire range of classes in e-learning format, in other courses documents are being sent out via mail, sometimes in combination with various other media.

As always, students should register on the LSF platform for the courses they wish to attend, regardless of the lecture format. Lecturers will contact their students with further information.

  • Lecture period for the winter semester:
    • For all except 1st semester: October 10th, 2020 – Febraury 5th, 2021.
    • For 1st semester Bachelor and Master: Ocotber 15th, 2020 February 5th, 2021.
  • Examination registration and withdraw period: November 11th – November 20th, 2020.
  • No lectures will be held from December 23rd, 2020 to January 6th, 2021.
  • The examination period: February 8th – February 27th, 2021.

Please check the schedule linked below for further dates and deadlines.

downloadSemesterplan Wintersemester 2020/2021

Several companies and institutions have already closed or intend to do so. You can discontinue your current compulsory practical semester if you wish and make up for it at a later date. This applies regardless of whether or not your interning company/institution is closed. The postponement will not be counted against you as a failed attempt.

However, if the company or institution where you are doing your internship is not closed, you may continue your practical semester at your own discretion.

If you find yourself in a special situation that requires a case-by-case solution, please contact the head of your internship office.

The Student Administration Office can still be contacted by telephone during office hours.

Please drop applications and documents into the Admissions Office or Examination Office mailbox, send them by post, or send them via email to the staff member responsible for your degree program.

Student IDs for the 2021 Summer Semester can be validated every Monday and Friday between 8:00 and 10:00 AM. Please ring the doorbell at the entrance of the main building during the hours specified above.

An application for deregistration after successfully completing your studies must be accompanied by an additional affidavit of disenrollment. You can find the form in the downloads section of the Student Examination Office web page. It replaces the disenrollment signatures that were formerly required from the respective university department.

Theses can be dropped into the mailbox in front of the main building or sent by post. Please inform your supervisor concerning the submission of the thesis.

Please continue to address questions pertaining to the coronavirus to info_corona@rwu.de

Research at RWU will continue. For activities in the laboratories, the current hygiene regulations should be observed (limitation of the number of persons, social distancing, etc.)

  • A mask which covers the nose and mouth must be worn in the waiting area and up until the student reaches the seat in which they will take the test. A mask must also be worn after the exam is over when leaving the examination room and also when using the toilets.
  • Please keep a distance of at least 1.5 meters (5 ft) between yourself and others whenever possible.
  • Per § 7 of the Corona Ordinance, you may not attend the exam if
    • you have been in contact with someone positive for Coronavirus within the last 14 days, or
    • you have symptoms consistent with a Coronavirus infection, such as a diminished sense of taste and smell, fever, cough, or sore throat.

      You must sign a declaration in the examination room attesting to the fact that neither of the two circumstances listed above apply to you.
       

  • The tests in the examination rooms will be laid out with cover sheets of various colors because sometimes different exams will be taken together in the same room at the same time. Which color corresponds to which test will be displayed at the entrance to the examination room. Please pay attention to the color and be sure you are sitting in front of the right test when taking your seat.

 

  • Drop the completed test and the signed Corona declaration into the boxes placed for this purpose by the exit on your way out of the examination room.

The Weingarten University Library will reopen with restrictions as a lending library only starting Monday, April 27th. The following regulations apply:

  • Hours: Monday,Tuesday, Thursday and Friday from 10:00 - 14:00. Wednesday: 13:00 - 17:00.
  • Only 15 people at a time are allowed in the library.
  • Please keep a distance of at least 1.5 meters from other people.
  • The use of PCs is not permitted. Please search for the desired media before entering the library.
  • Studying and working in the library is not permitted until further notice.
  • The use of scanners and copiers is also forbidden.
  • Reference books can be borrowed for 7 days. Please note: Late fees for reference books are charged on the first day after the loan expires and increase daily.
  • Library patrons are required to wear a mask which covers the nose and mouth for the duration of their stay on the premises of the university library.
  • We offer directory assistance via video on Moodle (RWU) or Moopaed (PH) in the "Hochschulbibliothek Weingarten" courses, Monday to Friday from 10:00 to 14:00. You can find out more on the respective course web pages.

The Corona regulations of the Ministry of Education and Cultural Affairs of Baden-Württemberg state that daycare centers and schools will remain closed until further notice, but that emergency care will be provided for children in daycare centers and for students in grades 1 to 7 whose parents are in urgent need of care. NEW: Students can also make use of emergency care. For this, it should be sufficient if you present your certificate of study. However, if you need more qualified proof, please contact Ms Federspiel.

A federal government overview of financial aid and other support for families during Corona can be found here.

An overview of professional and volunteer counseling options for parents can be found here.

Students caring for a child up to the age of nine or who have other family care responsibilities have special SPO regulations (independent of Corona) that allow them to stretch out their studies.

For more information for student parents, please visit the Corona website of the family-friendly university.

The university buildings remain locked and can only be entered with a key.

Study spaces in the H-building can be requested at certain times by students who can credibly demonstrate that they do not have a sufficient internet connection at home from the Student Service. Bookings can be made by email (info@rwu.de) or by phone (0751 501-9344).

Employees

Two free weekly rapid Rapid SARS-CoV-2 Antibody (IgM/IgG) Tests are now available for university employees. The tests can be obtained from the respective faculty secretariats. Employees of the central administration and central facilities please contact the Technical Operations.

 

 

 

The RWU Dining Hall is now open again and food can be picked up without preordering. 

RWU dining facilities may only offer food and beverages on a take-out basis. Seating is not available. For this reason, contact information will also no longer be collected until further notice. You can see what is available to eat and drink each day on our menu.

Please observe the rules to help prevent the spread of COVID-19 when entering dining facilities:
 

  • Wear a mask which covers the nose and mouth
  • Observe the signs which guide the flow of foot traffic
  • Maintain a minimum distance of 2 meters from others
  • Avoid clustering in groups
  • Pay by card if possible

The coffee bar in the main building and the cafeteria in building NZ are still closed.

Per Corona Ordinance § 6, RWU is required to collect contact data so that the transmission of COVID-19 can be traced. "RecoverApp" software has been in use at RWU for electronic data collection since January 7th, 2021. Before entering RWU buildings, teachers and guests are required to scan a QR code at the door and submit required data such as name, address, and phone number. If you give RecoverApp permission to store this data locally on your phone then you will not have to re-enter it every time you scan the QR code and visit a building on the RWU campus.

The contact data is transmitted in encrypted form to the app developer's servers, where it is stored and automatically deleted after four weeks. Those who log in to a building are normally logged out automatically after six hours or at the end of every day at 11 PM.

If a lecturer or guest does not have a smartphone, for example because they have forgotten the device at home, the log-in process must be carried out manually just as before. This means that professors and guests must document the time they spend in the building using the paper forms still available in the lecture halls. These forms must be turned in to the Student Examination Office immediately. In the event that the Health Department needs to conduct contact tracing to follow the transmission of infection, RWU will make a request to the app developer for the encrypted data from the time period in question. This encrypted data is then decrypted by RWU and forwarded to the Health Department.

A medical mask (preferably certified according to DIN EN 14683:2019-10) or a respirator that meets the requirements of the standards FFP2 (DIN EN 149:2001), KN95, N95 or a comparable standard must be worn within university buildings.

!!! Alternative mouth-nose coverings (scarves, shawls, cloth masks etc.) are no longer permitted !!!

This includes all rooms/laboratories, door and entrance areas, hallways, corridors, stairwells, elevators, and sanitary facilities including restrooms. Masks are likewise compulsory in all work and study areas, foot traffic routes, during all lectures and classes, as well as in all areas used by students outside of lectures and classes. Masks must be worn correctly over both the mouth and nose. This also applies to the RWU Dining Hall.

A minimum physical distance of 1.5 meters must be maintained between individuals at all times both inside and outside of university buildings.

 

 

 

The following regulations are currently in effect:

Teachers are required to wear mouth-to-nose coverings during classes.
A minimum distance of 1.5 meters must always be maintained inside and outside the university area. Exceptions are possible within the scope of the regulation, even if the course principle is observed (fixed group up to 35 students). 
Lecture rooms, if no ventilation system is available, must be ventilated for 10 minutes every 40 minutes. The implementation of room ventilation is to be organized by the lecturer and should be supported by the students. Automatic ventilation by means of a room air conditioning system is provided in rooms C004, H061 and in the NZ rooms.
For effective follow-up of infection chains, there will be a data collection in the study operation, the data collection will be specified in the regulation for the study operation area.
The special hygiene requirements of the Corona Ordinance of the state are to be further observed.
For traffic routes and traffic areas in university buildings, all university employees are required to wear mouth-to-nose coverings. This also applies in the cafeteria.

 

 

The home office regulations are revocably extended until May 31, 2021. Employees are, however, free to perform their duties in the presence of the RWU.

The university buildings will remain closed. As in the past, access is only possible with a key (additional regulations are required to organize attendance at the university, especially for first and second semesters).

The extension of the permitted working hours from 6:00 AM to 9:00 PM has also been continued.

Social distancing restrictions continue to apply, which is why meetings, etc. should not be held in person, but instead using the online conferencing tool, "BigBlueButton".

University buildings are now only accessible with a key. As before, contact between colleagues must be reduced to an absolute minimum. Work should be done from home as much as possible.

Universities are encouraged to make the most of opportunities for their employees to work from home. In doing so, the necessary functionality of the respective institution must be guaranteed. The organization of home office employment must be discussed with the supervisors.

The home office regulation was revocably extended until Mai 31, 2021. The extension of the framework working hours to 6:00 to 21:00 hours also remains in place. 

Employees are, however, free to perform their duties in the presence of RWU.

Meetings, conferences and committee work should be conducted as far as possible by telephone or via the BigBlueButton web conference system.

Business travel will only be approved if it is absolutely necessary.

Business trips or excursions to high-risk areas or regions particularly affected by the coronavirus pandemic are prohibited; if they were already approved, authorization for those business trips should be revoked.

Please take the "Corona Ordinance Returning Traveller Quarantine" into account when planning your vacation. §1 of the ordinance includes guidelines for those returning from a high-risk area (home quarantine; monitoring).

A list of countries classified as high-risk areas is posted and updated regularly here: Robert-Koch-Institut

Please do not knowingly travel to a high-risk area and be sure to check the regulations and the list of high-risk regions again on the day of your departure. If the requirement to quarantine is foreseeable before the start your journey and you still want to travel to that destination, please clarify how quarantine arrangements will be made with the HR department prior to your trip.

If your destination is declared a high-risk area during your stay or shortly thereafter, please also contact the HR Department immediately.

Employees must communicate the result of a positive coronavirus test to their department immediately.

Employees who suffer from a weakened immune system due to chronic illness or for other reasons should talk to their supervisors. In such cases, immunocompromised individuals should be given the opportunity to work from home for the time being. If home office is not possible or only possible to a very limited extent, the possibility of taking paid leave should also be considered. When in doubt, please contact the HR department.

No, the university will not force employees use up their vacation days. However, the university can require employees to draw down their accrued overtime hours.

For 2021, the number of sick days per parent is raised to 30 days per child up to 65 days in total, and to 60 days per child up to 130 days in total for single parents. The entitlement also exists if the child is not ill but has to be cared for at home due to the pandemic. Parents who work from home are also eligible. Prerequisites: The child has not yet reached the age of 12 or is dependent on assistance due to a disability, parents and child have statutory health insurance and no other person living in the household can supervise the child. More information can be found here. Information and support is available from the Human Resources Department.

Acute care assistance for family caregivers in Corona crisis has been extended through June 30, 2021. Specifically, this means: Those who are caring for relatives due to corona and are employed have the right to stay away from work for up to 20 working days and claim caregiver support benefits until June 30, 2021. For more information, click here. Information and support is available from the Human Resources department.

An overview of other federal financial assistance for Corona families can be found here.

An overview of professional and volunteer counseling options for parents can be found here.

For further advice for parents during the Corona period, please visit the Corona website of the family-friendly university (in German only). There you will find, among other things, a compilation made by the Human Resources Department of all legal and internal university regulations that can facilitate the compatibility of work and family during the Corona period.

General Information & Rules of Conduct

  • Distance requirement: Keep at least 1.50 m distance. This does not apply to activities where close physical proximity cannot be avoided; in such cases, appropriate protective measures such as wearing a mouth-nose cover are required.
  • Thorough hand hygiene: (e.g. after blowing the nose, coughing or sneezing; after using public transport; after contact with stair rails, door handles, handholds, etc., before and after eating; before putting on and taking off a mouth-nose cover, after going to the toilet).
  • Coughing and sneezing guideline: Coughing and sneezing in the crook of your arm are among the most important preventive measures! When coughing or sneezing, keep the greatest possible distance from other people, preferably turn away.
  • Wear a mouth-nose-cover: The risk of infecting another person by coughing, sneezing or speaking can be reduced in this way (protection of others). It is not necessary to wear a mouth-nose-cover during lessons, provided that a safe distance is maintained, but it is nevertheless permissible.
  • Regular and correct ventilation: Several times a day, at least once an hour, cross-ventilation or intermittent ventilation must be carried out for several (at least five) minutes with windows and, if necessary, door(s) fully open. If possible, do not touch window handles with your full hand or fingers; if necessary, use a disposable handkerchief or towel.
  • Cleaning of surfaces: Door handles, grips, handrails, light switches, tables, telephones, copiers, tools and all other grip areas, such as the upper part of chair backs in lecture halls etc., should be cleaned particularly thoroughly and in heavily frequented areas at least daily, if necessary several times a day, with a surfactant-containing cleaning agent.
  • Obligation to report: Due to the Coronavirus Reporting Obligation Ordinance in conjunction with § 8 and § 36 of the Infection Protection Act, both the suspicion of illness and the occurrence of COVID-19 cases in the university must be reported to the public health department.

 
 
 
More detailed infection protection measures can be found under "Contacts" in the download area under "2021-02-01-Hygienekonzept-RWU" and "Betriebsanweisung-Corona"

downloadHygieneverordnung englisch

Employees who exhibit cold and flu symptoms are encouraged to stay at home. The general sick leave policy remains unchanged.

The incubation period for a coronavirus infection is 5-6 days on average (although a period of 1 to 14 days is possible). Visitors, students, and people returning to Germany who have spent the last few weeks in high-risk areas should look out for the following symptoms:

  • fever, cough, shortness of breath, runny nose
  • sore throat, body ache
  • general malaise
  • State Health Office Baden-Württemberg
    0711 904-39555 (telephone hotline: weekdays from 9 AM to 4 PM)

     
  • District Administration Ravensburg - Public Health Department
    Gartenstrasse 107, 88212 Ravensburg
    0751 85-5311
    ges@landkreis-ravensburg.de

     
  • District Administration Ravensburg - Branch Office Leutkirch
    Ottmannshoferstraße 46
    0751/85 50 50
    ge@rv.de
  • Wash your hands regularly
  • Avoid hugs and shaking hands
  • Cough and sneeze into a tissue or the crook of your arm. Wash your hands afterwards
  • Use only disposable tissues instead of handkerchiefs and dispose of the tissues in a trashcan after use
  • Ventilate rooms regularly
  • Make use of the hand sanitizer dispensers which the university has stationed at various central locations around the university