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FAQ Corona

Updated on December 2st, 2020

University Applications

The deadline for applications (complete and in paper form) to the Mechatronics and Electrical Engineering & Embedded Systems master's degree programs is April 15th 2021. This deadline cannot be extended and applications which are sent digitally will not be considered.

Studies & Examinations

Students who travel to Germany from a region designated as a "risk area" by the Robert Koch Institute must enter quarantine immediately upon arrival, per current regulations (CoronaVO EQ). The quarantine period can be reduced from ten days to the five-day minimum if a COVID-19 test is taken which meets the RKI's testing standards and the result is negative (§ 3).

digital entry registration form must also be filled out before arriving in Germany.

Those who live close to a national border or those who commute across a national border to work or study are not required to quarantine, just as before (see § 2, paragraph 2, number 1 as well as 3a and 3b).

In-person university attendance has been suspended until December 20th, 2020. Digital and other distance learning formats are still permissible.

In-person events, in particular those requiring special laboratory or work rooms (laboratory internships, etc.), may continue to be held at RWU in compliance with Corona Ordinance restrictions and RWU policy, provided that it is absolutely necessary that the events be held in person. An application for special permission to hold an in-person event can be submitted to the Rectorate via the Dean's Office.

A mouth-nose covering must be worn within university buildings. This includes all rooms/laboratories, door and entrance areas, hallways, corridors, stairwells, elevators, and sanitary facilities including restrooms. Masks are likewise compulsory in all work and study areas, foot traffic routes, during all lectures and classes, as well as in all areas used by students outside of lectures and classes. Masks must be worn correctly over both the mouth and nose. This also applies to the RWU Dining Hall.

A minimum physical distance of 1.5 meters must be maintained between individuals at all times both inside and outside of university buildings.

The login credentials for university accounts were sent to the first-semester students by post. Instructions for the LSF platform were sent by email. These enable access to course registration.

New BAFöG policies: You can now update your application in the event of a change in financial circumstances, e.g. because parents are earning less due to reduced hours at work. It is also possible to exclude income if it is earned by working in critical industries during the pandemic.  

The social counseling service at Seezeit-Nothilfe supports students who find themselves in acute financial hardship that cannot be alleviated by other welfare benefits or social programs (like BAFöG). The maximum amount that can be applied for is 300 euros, for up to three months in a row. You can find the application form and guidelines at: seezeit.com/geld/finanzierungshilfen

Students can receive an interest-free loan of up to 650 euros per month from the KfW (Kreditanstalt für Wiederaufbau). If approved, this money is paid out every month for the entire year of 2021. The online application process is simple and requires little paperwork. Foreign students living in Germany can also apply for the loan until March, 2021. Visit kfw.de/studienkredit-coronahilfe for more information.

You can set up an appointment to submit an application or for consultation with the Studierendenwerk Seezeit Service Center in Weingarten by writing to: servicecenter-wgt@seezeit.com

Click here for more information about financial support.

Great effort has been made to adapt courses in light of the current situation. While some study programs already offer their entire range of classes in e-learning format, in other courses documents are being sent out via mail, sometimes in combination with various other media.

As always, students should register on the LSF platform for the courses they wish to attend, regardless of the lecture format. Lecturers will contact their students with further information.

  • Lecture period for the winter semester:
    • For all except 1st semester: October 10th, 2020 – Febraury 5th, 2021.
    • For 1st semester Bachelor and Master: Ocotber 15th, 2020 February 5th, 2021.
  • Examination registration and withdraw period: November 11th – November 20th, 2020.
  • No lectures will be held from December 23rd, 2020 to January 6th, 2021.
  • The examination period: February 8th – February 27th, 2021.

Please check the schedule linked below for further dates and deadlines.

downloadSemesterplan Wintersemester 2020/2021

Some modules will change the form of the examinations so that they can be conducted remotely. These forms may include term papers, project work, or online oral examinations.

All failed exams in the 2020 Summer Semester will be regarded as not taken and therefore will not be counted against students as failed attempts. As always, successfully passed examinations may not be repeated.

Degree program deadlines for the exams and coursework which must be completed by the end of a certain number of semesters will be extended by one semester respectively for all students enrolled in the 2020 Summer Semester.

 

  • A mask which covers the nose and mouth must be worn in the waiting area and up until the student reaches the seat in which they will take the test. A mask must also be worn after the exam is over when leaving the examination room and also when using the toilets.
  • Please keep a distance of at least 1.5 meters (5 ft) between yourself and others whenever possible.
  • Per § 7 of the Corona Ordinance, you may not attend the exam if
    • you have been in contact with someone positive for Coronavirus within the last 14 days, or
    • you have symptoms consistent with a Coronavirus infection, such as a diminished sense of taste and smell, fever, cough, or sore throat.

      You must sign a declaration in the examination room attesting to the fact that neither of the two circumstances listed above apply to you.
       

  • The tests in the examination rooms will be laid out with cover sheets of various colors because sometimes different exams will be taken together in the same room at the same time. Which color corresponds to which test will be displayed at the entrance to the examination room. Please pay attention to the color and be sure you are sitting in front of the right test when taking your seat.

 

  • Drop the completed test and the signed Corona declaration into the boxes placed for this purpose by the exit on your way out of the examination room.

Please note: The following options only apply to theses that are written based upon or in conjunction with some practical element.

If the practical parts of the thesis (laboratory work, surveys, etc.) have already been completed, please finish your thesis. Theses can be dropped in the mailbox in front of the main building or sent by post. Please inform your supervisor when you have submitted the thesis.

If you have only recently begun writing your thesis, you have the opportunity to address the topic on a purely theoretical basis. You can arrange to change the topic directly with your supervising professor. Any time already spent in practical research or work will be added back as an extension to the original deadline.

However, you can also discontinue your thesis without this being counted against you as a failed attempt. You can then begin your thesis again with a new topic at a later date. Please inform all persons who are supervising your thesis directly.

If you find yourself in a special situation that requires a solution on a case-by-case basis, please contact the chairperson of the examination board responsible for your degree program. Normally this would be the Dean of Studies of your degree program.

Several companies and institutions have already closed or intend to do so. You can discontinue your current compulsory practical semester if you wish and make up for it at a later date. This applies regardless of whether or not your interning company/institution is closed. The postponement will not be counted against you as a failed attempt.

However, if the company or institution where you are doing your internship is not closed, you may continue your practical semester at your own discretion.

If you find yourself in a special situation that requires a case-by-case solution, please contact the head of your internship office.

The Student Administration Office can still be contacted by telephone during office hours.

Please drop applications and documents into the Admissions Office or Examination Office mailbox, send them by post, or send them via email to the staff member responsible for your degree program.

Student IDs for the 2020/2021 Winter Semester can be validated every Monday and Wednesday between 8:00 and 10:00 AM. Please ring the doorbell at the entrance of the main building during the hours specified above.

An application for deregistration after successfully completing your studies must be accompanied by an additional affidavit of disenrollment. You can find the form in the downloads section of the Student Examination Office web page. It replaces the disenrollment signatures that were formerly required from the respective university department.

Theses can be dropped into the mailbox in front of the main building or sent by post. Please inform your supervisor concerning the submission of the thesis.

Please continue to address questions pertaining to the coronavirus to info_corona@rwu.de

The university buildings remain locked and can only be entered with a key.

The Weingarten University Library will reopen with restrictions as a lending library only starting Monday, April 27th. The following regulations apply:

  • Hours: Monday,Tuesday, Thursday and Friday from 10:00 - 14:00. Wednesday: 13:00 - 17:00.
  • Only 15 people at a time are allowed in the library.
  • Please keep a distance of at least 1.5 meters from other people.
  • The use of PCs is not permitted. Please search for the desired media before entering the library.
  • Studying and working in the library is not permitted until further notice.
  • The use of scanners and copiers is also forbidden.
  • Reference books can be borrowed for 7 days. Please note: Late fees for reference books are charged on the first day after the loan expires and increase daily.
  • Library patrons are required to wear a mask which covers the nose and mouth for the duration of their stay on the premises of the university library.
  • We offer directory assistance via video on Moodle (RWU) or Moopaed (PH) in the "Hochschulbibliothek Weingarten" courses, Monday to Friday from 10:00 to 14:00. You can find out more on the respective course web pages.

Research at RWU will continue. For activities in the laboratories, the current hygiene regulations should be observed (limitation of the number of persons, social distancing, etc.)

Special SPO regulations apply to students who are caring for a child up to the age of nine or who have other family care-giving obligations. In contrast to other students, they

  • are entitled to attend courses, take examinations, and use higher education facilities during a vacation semester if the leave of absence is taken due to familial obligations. You can find the form to apply for a vacation semester here: Application. The deadline for applying for a leave of absence for the 2020 Summer Semester is actually over, but the grace period has been extended given the current special situation, and applications are still being accepted.
  • do not have to have completed the 1st and 2nd semester academic requirements by the end of the 4th semester (interim testing or "Zwischenprüfung"), but have up to two additional semesters to do so, depending on the child's date of birth.
  • do not have to take repeat examinations in the semester immediately following or the one after, but can apply to do so one or two semesters later.
  • can return a thesis that they have begun or apply for an extension of up to 50% of the original deadline.
  • can apply to extend the standard period of study by more than the normally permitted three semesters.

As part of the federal government's Corona economic stimulus package (June 2020), these two measures for parents were adopted:

  •     Child bonus: In order to relieve the burden on families in the Corona crisis, they will receive a one-off child bonus of € 300 for each child eligible for child benefit in 2020. It will be paid in two instalments (€ 200 in September and € 100 in October). The child bonus is taxed, but does not count towards social benefits.
  •     Relief for single parents: The relief amount will be increased from the current 1908 € to 4008 € for the years 2020 and 2021.

Notfall-KiZ: From April 1st to September 30th, 2020, the supplementary child benefit  ("Kinderzuschlag") will be calculated based only upon the income of the last month before the application was submitted instead of an average of the last six months. Applicants should use an income statement to document the income they received in the month preceding the submission of their application.

Elterngeld: There are changes to the parental allowance for the period of the Corona pandemic in order to prevent possible disadvantages.

Extension of continued salary payments ("Lohnfortzahlung"): Parents who have to look after children up to the age of 12 and are therefore unable to work will receive compensation for loss of salary for up to 10 or 20 weeks.

Extension of children's sick days: For the year 2020, the number of children's sick days will be increased: this year, parents will receive a total of 30 (instead of the usual 20) paid sick days for a child up to 12 years of age (each parent 15 days), single parents will also receive 30 days.

New at www.elternsein.info: an overview of professional and volunteer counselling resources for parents by phone or online to support mothers and fathers during the coronavirus pandemic.

This and further information for studying parents can be found in summary form on the Corona website of the family-friendly university (in German only).

Employees

The obligation to wear a mouth-nose cover now also applies to work and business premises. In addition to enclosed spaces, this obligation applies in particular to corridors, stairwells, tea kitchens, break rooms, sanitary facilities and other meeting areas, as well as open-air workplaces on the premises of a company. Deviations from this obligation are possible if a distance of 1.5 meters to other persons can be maintained at the workplace itself.

 

 

 

From September 25, 2020, the following regulations will apply: 

  • A minimum distance of 1.5 meters must always be maintained in the university area. Exceptions are possible within the framework of the regulation, even if the course principle is adhered to (fixed group of up to 35 students).
  • For traffic routes and circulation areas in university buildings, all university members are required to wear a mouth and nose cover. This also applies in the cafeteria.    
  • For the effective tracing of infection chains there will be a data collection in the study environment, the data collection will be concretized in the regulation for the area of the study operation.
  • The special hygienic requirements of the Corona Ordinance of the country are to be further observed.

The new CoronaVO study operation of the Ministry of Science, can be found at https://bit.ly/3c7ANhU

Please note the obligation to wear a mouth-nose cover on all traffic areas and routes within the university buildings from September 25, 2020.

Due to the still precarious pandemic situation around COVID 19, the existing regulations on home office and corona handling at RWU will be extended again, now until the end of WS20/21.

In particular, the home office regulations are revocably extended until February 28, 2021. Employees are, however, free to perform their duties in the presence of the RWU.

The university buildings will remain closed. As in the past, access is only possible with a key (additional regulations are required to organize attendance at the university, especially for first and second semesters).

The extension of the permitted working hours from 6:00 AM to 9:00 PM has also been continued.

Social distancing restrictions continue to apply, which is why meetings, etc. should not be held in person, but instead using the online conferencing tool, "BigBlueButton".

University buildings are now only accessible with a key. As before, contact between colleagues must be reduced to an absolute minimum. Work should be done from home as much as possible.

Universities are encouraged to make the most of opportunities for their employees to work from home. In doing so, the necessary functionality of the respective institution must be guaranteed. The organization of home office employment must be discussed with the supervisors.

On September 21, the home office regulation was revocably extended until February 28, 2021. The extension of the framework working hours to 6:00 to 21:00 hours also remains in place. 

Employees are, however, free to perform their duties in the presence of RWU.

Meetings, conferences and committee work should be conducted as far as possible by telephone or via the BigBlueButton web conference system.

Business travel will only be approved if it is absolutely necessary.

Business trips or excursions to high-risk areas or regions particularly affected by the coronavirus pandemic are prohibited; if they were already approved, authorization for those business trips should be revoked.

Please take the "Corona Ordinance Returning Traveller Quarantine" into account when planning your vacation. §1 of the ordinance includes guidelines for those returning from a high-risk area (home quarantine; monitoring).

A list of countries classified as high-risk areas is posted and updated regularly here: Robert-Koch-Institut

Please do not knowingly travel to a high-risk area and be sure to check the regulations and the list of high-risk regions again on the day of your departure. If the requirement to quarantine is foreseeable before the start your journey and you still want to travel to that destination, please clarify how quarantine arrangements will be made with the HR department prior to your trip.

If your destination is declared a high-risk area during your stay or shortly thereafter, please also contact the HR Department immediately.

Employees must communicate the result of a positive coronavirus test to their department immediately.

Employees who suffer from a weakened immune system due to chronic illness or for other reasons should talk to their supervisors. In such cases, immunocompromised individuals should be given the opportunity to work from home for the time being. If home office is not possible or only possible to a very limited extent, the possibility of taking paid leave should also be considered. When in doubt, please contact the HR department.

No, the university will not force employees use up their vacation days. However, the university can require employees to draw down their accrued overtime hours.

Extension of children's sick days: For the year 2020, the number of children's sick days will be increased: this year, parents will receive a total of 30 (instead of the usual 20) paid sick days for a child up to 12 years of age (each parent 15 days), single parents will also receive 30 days.

Information about financial aid and further advice for parents during the Corona period can be found on the Corona website of the family-friendly university (in German only).

General Information & Rules of Conduct

  • Distance requirement: Keep at least 1.50 m distance. This does not apply to activities where close physical proximity cannot be avoided; in such cases, appropriate protective measures such as wearing a mouth-nose cover are required.
  • Thorough hand hygiene: (e.g. after blowing the nose, coughing or sneezing; after using public transport; after contact with stair rails, door handles, handholds, etc., before and after eating; before putting on and taking off a mouth-nose cover, after going to the toilet).
  • Coughing and sneezing guideline: Coughing and sneezing in the crook of your arm are among the most important preventive measures! When coughing or sneezing, keep the greatest possible distance from other people, preferably turn away.
  • Wear a mouth-nose-cover: The risk of infecting another person by coughing, sneezing or speaking can be reduced in this way (protection of others). It is not necessary to wear a mouth-nose-cover during lessons, provided that a safe distance is maintained, but it is nevertheless permissible.
  • Regular and correct ventilation: Several times a day, at least once an hour, cross-ventilation or intermittent ventilation must be carried out for several (at least five) minutes with windows and, if necessary, door(s) fully open. If possible, do not touch window handles with your full hand or fingers; if necessary, use a disposable handkerchief or towel.
  • Cleaning of surfaces: Door handles, grips, handrails, light switches, tables, telephones, copiers, tools and all other grip areas, such as the upper part of chair backs in lecture halls etc., should be cleaned particularly thoroughly and in heavily frequented areas at least daily, if necessary several times a day, with a surfactant-containing cleaning agent.
  • Obligation to report: Due to the Coronavirus Reporting Obligation Ordinance in conjunction with § 8 and § 36 of the Infection Protection Act, both the suspicion of illness and the occurrence of COVID-19 cases in the university must be reported to the public health department.

 
 
 
More detailed infection protection measures can be found under "Contacts" in the download area under "2020-06-18-Hygienekonzept-RWU" and "Betriebsanweisung-Corona"

download2020-07-28_Hygienekonzept RWU

Employees who exhibit cold and flu symptoms are encouraged to stay at home. The general sick leave policy remains unchanged.

The incubation period for a coronavirus infection is 5-6 days on average (although a period of 1 to 14 days is possible). Visitors, students, and people returning to Germany who have spent the last few weeks in high-risk areas should look out for the following symptoms:

  • fever, cough, shortness of breath, runny nose
  • sore throat, body ache
  • general malaise
  • State Health Office Baden-Württemberg
    0711 904-39555 (telephone hotline: weekdays from 9 AM to 4 PM)

     
  • District Administration Ravensburg - Public Health Department
    Gartenstrasse 107, 88212 Ravensburg
    0751 85-5311
    ges@landkreis-ravensburg.de

     
  • District Administration Ravensburg - Branch Office Leutkirch
    Ottmannshoferstraße 46
    0751/85 50 50
    ge@rv.de
  • Wash your hands regularly
  • Avoid hugs and shaking hands
  • Cough and sneeze into a tissue or the crook of your arm. Wash your hands afterwards
  • Use only disposable tissues instead of handkerchiefs and dispose of the tissues in a trashcan after use
  • Ventilate rooms regularly
  • Make use of the hand sanitizer dispensers which the university has stationed at various central locations around the university